DRC Suppliers
DRC Suppliers is a high-performance inventory orchestration engine that enables diamond manufacturers to synchronize live stock across global marketplaces with sub-second latency. By automating the transition from local spreadsheets to cloud-based distribution via a real-time webhook architecture, the platform eliminates manual entry and ensures 100% inventory accuracy.
Problem Statement
The Friction of Global Distribution
In the high-stakes diamond industry, inventory latency is the enemy of profit. Manufacturers traditionally rely on manual Excel updates to manage stock across dozens of global marketplaces. This fragmented process creates critical pain points:
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The "Ghost Stock" Risk: Delayed syncs mean a stone sold in Mumbai might still appear available in New York, leading to reputation-damaging cancellations and marketplace penalties.
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Margin Erosion: Manually adjusting prices to account for different marketplace commissions is slow and prone to calculation errors.
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Operational Stagnation: Staff spend hours uploading files instead of closing sales, creating a "data lag" that keeps fresh inventory off the market for up to 48 hours.
Solution
Real-Time Synchronization & Edge Automation
We architected a multi-layered ecosystem to bridge the gap between local manufacturing hubs and global digital storefronts:
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The Desktop Sentinel: A lightweight application that monitors local Excel files. Upon saving, it triggers an instant delta-update to DRC Suppliers, removing the need for manual uploads.
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Redis-Powered Core: By leveraging Redis, we ensured that inventory queries are served from memory, allowing the system to handle massive throughput during marketplace fetches.
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Proactive Webhook Engine: Instead of waiting for marketplaces to "poll" for data, we implemented a robust Webhook Dispatcher. This pushes instant updates to marketplace APIs the moment a change is detected, ensuring stock levels are updated globally in milliseconds.
<1 Second
Sync Latency
90% Increase
Operational Efficiency
100%
Data Consistency
Event Driven
Update Method
Tech Stack
Project Timeline
Discovery & Schema Mapping
Phase 1Defining diamond attribute standards and mapping marketplace-specific margin logic.
Desktop "Sentinel" Development
Phase 2Building the file-system watcher to detect Excel modifications and handle secure data transmission.
Webhook & Redis Integration
Phase 3Architecting the event-driven system to push data to marketplaces and implementing Redis for low-latency retrieval.
Mobile App & Monitoring Suite
Phase 4Deploying the mobile interface for merchants to monitor sync health and inventory status on the go.
Created By
The webhook system is a game-changer. In the past, we had to wait hours for marketplaces to update our prices. With DRC Suppliers, the moment I save my Excel sheet, the new prices are live across the world. It’s the closest thing to real-time commerce we’ve ever seen.
Navkar Gems
Supplier, DRC Suppliers
Event-Driven Architecture (Webhooks)
To move beyond traditional batch processing, we implemented a Webhook-first approach.
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Instant Propagation: When the Desktop Sentinel detects a price change, the system automatically triggers webhooks to all connected marketplaces.
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Reliability: The system monitors the delivery status of each webhook, ensuring that merchants can verify exactly when a marketplace received the latest data.
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Reduced Overhead: By pushing data only when changes occur, we significantly reduce the server load for both the merchant and the marketplace.
Granular Inventory Orchestration
The platform gives merchants "Command and Control" over their digital assets:
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Margin Management: Set marketplace-specific markups (e.g., +5% for Blue Nile, +3% for RapNet) from a single dashboard.
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Smart Filtering: Only push specific inventory (e.g., Round Brilliant, D-F Color) to premium marketplaces while retaining commercial stock for others.
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Mobile Visibility: A dedicated mobile app allows merchants to glance at their inventory and monitor the "Last Sync" timestamp for every marketplace in real-time.
Goals
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Eliminate Manual Data Entry: Transition from manual uploads to "Save-to-Sync" automation.
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Zero Latency: Ensure marketplace inventory matches the manufacturer's physical stock at all times.
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Global Scalability: Support an unlimited number of marketplaces via a standardized webhook and API structure.
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Merchant Empowerment: Provide mobile tools for inventory management outside of the office.
Challenges & Conclusion
Overcoming the "Legacy File" Hurdle The primary technical challenge was the industry's reliance on disparate Excel formats. We solved this by building a Smart Parser within the Desktop Sentinel that standardizes diverse data structures into a clean JSON format before it reaches the Redis cache. This ensures the webhook payload is always consistent, regardless of the source file's layout.
Conclusion DRC Suppliers has redefined diamond inventory management by replacing reactive processes with a proactive, event-driven engine. By combining Desktop Automation, Redis performance, and Webhook-driven distribution, we have provided merchants with a "set and forget" solution that maximizes market exposure while eliminating the risk of overselling.
